A comprehensive checklist for companies and employees to manage salaries in Switzerland 📝

A checklist for companies and employees to manage payroll in Switzerland 📝 Optimize your Swiss payroll management with our comprehensive checklists for companies and employees. We cover key points such as the UID number, compensation fund, accident insurance, pension plans, and much more. Plus, discover Earny, your reliable provider of payroll services in Switzerland.

✅ Checklist for companies for payroll in Switzerland

1. UID number 🆔

Companies must be registered in the commercial register and have a UID number. Self-employed individuals can manage their payroll without a UID number. Earny extract your UID number directly from the register when you enter your company name. Consult the Swiss commercial register to find all registered companies here.

1. Family Compensation Fund 💼

Companies must register with their local canton's compensation fund and determine their specific contributions. In some situations, employee contributions are also required, but Earny care Earny . For example, you can find the compensation fund in Zurich here.

1. Withholding tax number 💰

If your employees are subject to withholding tax, you will need a withholding number provided by your local canton. Earny this number to submit your withholding tax information each month. For example, the tax office in Zurich is here.

1. Social Security Number 🔢

Companies are required to submit declarations to their local AHV office. Earny do this electronically on your behalf, but you will need to provide your AHV number. For example, the AHV office in Zurich is here.

1. Accident insurance (mandatory)

‍🚑Companiesmust take out accident insurance to cover their employees' work-related and non-work-related accidents. Insurers such as Axa and Zurich Insurance, or brokers such as Qualibroker and Helvengo, can help you with this process.

1. Daily health insurance (optional)

🤒Companies can choose to take out daily health insurance that covers cases where employees are on sick leave. Contact an insurer such as Axa or Zurich Insurance or a broker such as Qualibroker or Helvengo to facilitate this.

1. Supplementary accident insurance (optional)

💥Companies may choose to offer additional coverage beyond the minimum compulsory accident insurance.

1. Pension plan (optional)

Pension plans may be optional depending on your situation. If employees earn less than CHF 21,510 per year or are under 18 years of age, pension plans do not apply. Pension providers such as SwissLife or brokers such as Qualibroker can help you find suitable pension rates.

1. Leave policy

🏖️Companies that employ hourly workers must specify their leave policy. This policy affects the hourly rate, as companies are required to pay a premium for paid leave to hourly employees. Earny this for you once you have defined the leave policy.

1. Company IBAN 🏦

Your company's IBAN is required by Earny generate a monthly XML file for payroll payments.

✅ Checklist for employees for payroll in Switzerland

1. Social Security Number 🔢

Employees must enter their Social Security number in Earny. The company is responsible for registering an employee with the cantonal SVA office so that the employee receives a Social Security number.

1. Permit status

🛂Employees must have a permit if they are not Swiss citizens. This permit is required in payroll to determine whether the employee is subject to withholding tax. EU nationals can apply for a residence permit from their municipality of residence in Switzerland before starting their job. For non-EU nationals, the employer must take steps to obtain a work permit from the cantonal migration and labor market authorities.

1. IBAN 🏦

Employees must have a bank account and therefore provide their IBAN.

1. Declaration of children 👪

Employees with children are entitled to family allowances, education allowances, and, in some cases, adoption allowances. An application must be submitted to the local cantonal authorities to specify the method of payment for the allowances.

1. Award compensation

📋If you grant allowances to your employees, such as car allowances, telephone allowances, or other allowances, you must specify them and indicate whether or not they are approved by the canton. Allowances approved by the canton are not subject to taxation and appear in the same way as an expense on an employee's pay slip.

About Earny 🎯

At Earny, we are committed to simplifying payroll and financial management for Swiss companies. We are a leading Swiss payroll provider, offering a range of user-friendly digital tools to easily and accurately manage the complexities of payroll. Our streamlined system covers your company's needs, from compensation fund and accident insurance management to AVS reporting and vacation policy implementation. In addition, our diligent automation enables real-time transmission of withholding tax information and efficient management of allowances. At Earny, we aim to make your business journey easier by offering comprehensive payroll solutions, allowing you to focus more on what you do best—growing your business!